ACSA REGION XIV Executive Board Member Responsibilities & Expectations Reference: ACSA Region XIV By-Laws
Expectations:
That all Board members shall have administrative responsibilities for the program stated in the by-laws and policies and established by Region XIV Delegate Assembly.
That all Board members shall promote the advancement of education, and provide support for region members in the areas of professional development and services, through region, charter, and job-alike region committee activities.
That all Board members will have good attendance, with no more than two absences.
Responsibilities of Board Members:
President (1 year term)
Call and preside at all meetings of the Executive Board, Region Delegate Assembly and Region.
Appoint, with the ratification of the Region Delegate Assembly, the chairperson of standing committees, as recommended by the President-Elect. Be ex officio member of all standing committees except the Nominating committee.
Follow up on all action taken by the Executive Board and Delegate Assembly. Represent Region XIV at State meetings, and State Delegate Assembly as required.
President-Elect (1 year term)
Assist the President when called upon. Prepare in all respects for succession to the office of president.
Coordinate activities of the directors. Provide for a review of the charter and committee activities and responsibilities and report to the Executive Board including recommendations for changes in chairpersons when such action is deemed necessary.
Represent Region XIV at State Delegate Assembly.
State Board of Directors Delegate (3 year term)
Provide preview to Region Delegate Assembly of State Delegate Assembly agendas. Facilitate discussion to determine desired positions when necessary.
Represent Region at State Board of Directors and Delegate Assembly and report actions taken.
Immediate Past President (1 year term)
Serve as alternate for Region XIV delegates to State Delegate Assembly.
Assist the President Elect with the coordination of charter and committee activities, including the approval of the charter rebate packets.
Serve as Parliamentarian to the Region.
Serve as Chairperson of the Nominating Committee, report slate of officers at first delegate assembly of new year and conduct the Region elections by May 15th.
First Vice-President, Legislative Action (2 year term)
Keep apprised of all changes in legislation affecting education, and update the Region Board of Directors and Delegate Assembly.
Organize legislative activities at the Region level, including participation in Legislative Action Day. Chair Region Legislative Action Committee.
Organize activities for political and candidate endorsement.
Submit legislative action articles to the Region newsletter.
Represent Region XIV at State Delegate Assembly.
Second Vice-President, Programs (2 year term)
Provide general meeting programs, planned insofar as possible, to meet the needs of the total membership, Prepare and arrange for activities as the four Region Delegate Assembly meetings.
In conjunction with the professional Development Chairperson, a Special Committee may develop and present to the Board a Region Plan for workshops on an annual basis. The Plan may include objectives of the workshops, proposed times and places, and possible presenters.
Third Vice-President, Recognition and Awards (2 year term)
Organize and conduct all Region activities related to Recognition and Awards both at the State and Regional level.
Prepare forms, notify charters and committees, receive nominations and organize committees to select Region representatives and winners when appropriate and other necessary activities.
Recommend appropriate ceremonies and awards to Executive Board.
Fourth Vice-President, Communications and Public Relations (2 year term)
Direct communications and public relations for Region XIV, including the Region newsletter and other appropriate communications publications activities with approval of the Executive Board.
Fifth Vice-President, Members Handbook and Information (2 year term)
Collect and organize material and information for the Region XIV Members Handbook. Check validity of information.
Work with Region Consultant to expedite publication and distribution.
Work with the Fourth Vice-President to provide communications and public relations for Region XIV.
Be the liaison to the ACSA web site for Region XIV.
Sixth Vice-President, Member Services (3 year term)
Chair the Region XIV Member Services Committee and represent the Region on the State member Services Committee.
Maintain current list of Region members, potential members and job classifications.
Be responsible for planning and conducting membership promotions and recruitment.
Secretary (2 year term)
Provide minutes of all official meetings.
Attend to correspondence of the Region as authorized by the President of the Region.
Treasurer (2 year term)
Keep an accurate record of all receipts and expenditures of the Region, and present a written report of same at each meeting of the Executive Board and Region Delegate Assembly.
Chair ad hoc Fiscal Committee (Including President, President-elect, and Treasurer-elect) to propose annual budget and monitor fiscal policies.
Prepare the annual Regional Financial Report for State ACSA.
At-Large Directors (3 year terms)
Responsible for the coordination, participation and organization of assigned charters and/or committees.
Provide a personal contact and communications between the Executive Board and their assigned charters and/or committees.
Assist President-elect in monitoring and supporting charter and/or committee activities.
Coordinate charter and/or committee reports to Executive Board and Region Delegate Assembly.
Assist the President and President-Elect in making committee chair appointments.
Special Members - appointed by the President Professional Development Chairperson (1year term, non voting)
Receive and monitor requests from charters and committees for Professional scholarships to attend appropriate ACSA Professional Development activities.
Make recommendations to the Executive Board for funding. Notify applicants of approval and conditions, if any, or rejection. Assist applicants with necessary paperwork.
Equity and Diversity Committee Chairperson (1 year term, non voting)
To apprise the Executive Board on the ACSA Diversity Action Plan, and recommend region strategies to address diversity, equal opportunity, and access.
Legislative Policy Committee Chairperson (1 year term, non voting)
Advise the Executive Board on ACSA legislative positions, and solicit bill sponsorship requests.
Retirement Committee Chairperson (1 year term, non voting)
Provide reports to the Executive Board on the STRS and Cal PERS systems
Ensure participation of retired members in region and charter activities.